According to a comprehensive study by Deputy, managers spend 3.14 hours per week creating spreadsheets of employee schedules, which translates to about 20% of a manager’s time at work.

Over the past few years, there has been a tremendous change in the way organizations operate. Businesses are embracing new technologies to meet the new workplace norms and adjust to the market realities in the post-COVID world. Mundane manual processes are being automated at an amazing speed across functions. One such area which requires automation is the Roster Management process.

According to research, managers spend a tremendous amount of their creative time in manually creating shift schedules for their employees. Automation can help managers save all this time and enable them to focus on other business-critical aspects. With that being said, let’s understand more about Roster Management.  

What is Roster Management?

Roster management is the process of managing employee shift schedules – clock-in and clock-out timings, operational hours, and leaves. It ensures the availability of employees according to their preferences at any time they are required while preventing burnout. A Roster Management system empowers an organization to keep track of the duration for which the employees work, assign employees to specific tasks, and generate reports on employee productivity and efficiency.

What are the benefits of Automating Roster Management?

Roster management ensures that an organization uses its workforce and other resources optimally to deliver consistent results, maximize employee productivity, and boost overall employee satisfaction. An efficient Roster Management System enables automation of the process and delivers various benefits:

• Increases Efficiency: Enables managers to make the best use of their valuable resources and ensure the right employees are assigned to work on the right tasks at the right time.
• Improves Productivity: Allows employees to plan better, manage their work-life balance, and give their undivided attention to work whenever required, as they have the rosters beforehand.
• Reduces Costs: Helps managers to utilize their staff more efficiently and the administration department can maximize utilization of the infrastructure and resources.
• Enables Better Planning: Delivers a clear idea about the resources available in real-time. Thus, it improves planning within an organization.
• Increases Employee Satisfaction & Retention: Empowers employees to give their hundred percent and enjoy their work. Automation allows them to schedule their work better and maintain a good work-life balance.

What is the need for a Roster Management System?

A system that seamlessly automates the Roster Management process is essential for organizations that operate in various shifts to match the business requirements. In the present hybrid working scenario, a Roster Management system enables an organization to track employee working hours, view in-office and work from home schedules, assign employees to specific tasks or projects, and generate reports on employee hours and project completion.

Additionally, having a roster management system allows organizations to stay compliant with the new employee scheduling laws regulated in several states — including Oregon, New York, California, and even some provinces in Canada. These new laws require employers to provide the employee shift schedule two weeks in advance, and an efficient Roster Management System helps organizations make employee rosters ahead of time.

Why build a Roster Management System on SharePoint?

While there are many Roster Management Systems available in the market, off-the-shelf products will add to the operational costs. Organizations leveraging SharePoint as their Document Management and Collaboration engine can leverage the platform to build a powerful Roster Management System. Such an approach enables the maximization of SharePoint ROI and reduces costs.

Leverage QuickApps to Build a SharePoint-based Roster Management System

QuickApps is a No-code application development and Business Process Automation solution enabling organizations to automate various manual processes on SharePoint. Its suite of powerful web apps can be leveraged to build a Roster Management System and manage the work schedules seamlessly. The product enables organizations to implement a SharePoint-based Roster Management System with features such as Roster Creation, Roster Review, Roster Approval, Roster Dashboard, Present People Report, Absent People Report, and Defaulters People Report. The system delivers Managers, Admin, and HR with all the requisite insights to manage shifts and people better.

Ready for Smart Employee Scheduling? A robust Roster Management System is a win-win for both the employer and the employees. It streamlines how employers build employees’ shift schedules and makes schedule communication effortless and instantaneous. QuickApps enables organizations to build a Roster Management System to track employee information, track hours worked, eliminate missed shifts, and avoid last-minute shift cancellations. CONTACT US to learn more.